Every email your team sends carries your brand, but in most businesses the signature is whatever each person typed into Outlook years ago: old logos, missing phone numbers, the wrong title, a different font for everyone, and nothing at all on email sent from a phone.
Aspendora Technologies manages email signatures for you. We design one signature that matches your brand, and it is added automatically to every email your team sends, from Outlook, webmail, phones and tablets. Names, titles and phone numbers come straight from your Microsoft 365 or Google Workspace directory, so when someone is promoted or changes extensions, their signature updates on its own.
Each person builds their own, so logos, fonts and contact details never match, and old branding never quite goes away.
A signature set up in desktop Outlook doesn’t follow people to their phone or webmail, so many emails go out with none.
A new logo, address or disclaimer means asking every employee to update their own signature, and hoping they do it right.
Send us your logo and an example of the signature you like. We’ll confirm who needs which design.
We build the signature, check your directory details, and test it on desktop, webmail and mobile before anyone sees it.
Your whole team gets the new signature at once. From then on, changes are a quick request to us.
Both have a 5-user minimum ($15 or $20 per month). It's month to month. Email signature management is an add-on to any of our managed IT plans, and is also available on its own.
Setup is $295 one time. After that it's $3 per user per month for Standard, or $4 per user per month for Pro, which adds promotional banners. There's a 5-user minimum, and it's month to month.
Yes, both. Signatures are added to email sent from Outlook on Windows and Mac, webmail, and the mobile mail apps.
In Outlook, yes: the signature appears in the message as you write it. On phones and some other apps it is added as the email is sent, so you won’t see it while typing, but your recipients will.
Not the design, which keeps everything consistent. Their own details, like a title or phone number, come from your directory, so updating them there updates the signature. We can make that change for you too.
Yes. Standard includes up to 10 designs, so sales, support, each office or each brand can have its own.
We build them to common web accessibility guidelines: real text rather than an image of text, alternative text on images, readable sizes and good color contrast. That makes them easier to read for everyone, including people who use screen readers.
It’s an add-on. Any managed IT client can add it, and it’s also available on its own if we don’t manage the rest of your IT.
Book a free 15-minute discovery meeting. No pressure, no obligation.
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