Does your Microsoft Outlook seem like it’s getting slower? A little bit of housekeeping can go a long ways.

The way Outlook works now is to cache your email locally on your hard drive. Part of the logic behind this has to do with using Outlook remotely. This applies to using Hosted Exchange or even using Outlook outside of your network, possibly from home. It caches the information so that if the internet connection is lost, you can continue working.

However, that can cause problems if you have a lot of email stored in your mailbox. The best way to alleviate this is to sort your emails. The following picture is a partial view of my mailbox.

As you can see, I created a folder called “Folders” within my mailbox. Inside this folder, I have create other organizational folders. Now, the main one I want to discuss is the Archive folder. I really don’t have this setup correctly, but we’ll just have to go along. Periodically, I move all of my email from my Inbox to the Archive folder. This is pretty much unsorted email. I try to sort the email to their respective folders, but sometimes I just don’t. However, by moving it to the archive folder, I’m still moving it out of the Inbox. What I should be doing, additionally, is creating folders under Archive labelled 2014, 2013, 2012, etc. and move the unsorted email into their respective years.

By simply moving the email out of the Inbox, you will increase the responsive of Outlook a great deal.

In my next Outlook article, I will show you how to set up a Quickstep to not only move the email to the Archive, but also mark it as read.

 

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